Logistics Administrator
Rapid Resource are looking for an experienced Logistics Administrator to work in our busy Staging Department supporting our Senior Administrator.
The position is for 12 months maternity cover.
Start Date: 22nd April 2025
You must have proven Administration Skills – ideally working in either a Warehouse or Engineering environment.
The role is busy and demanding. You must be a good Team Player; able to follow instructions but also able to work on your own initiative.
Requirement:
• You must be fluent in the use of Microsoft Outlook / Excel / Word – to an intermediate / advanced level
• Have excellent numerical skills
• Be able to work on your own initiative with minimal direct supervision
• You must have good communication skills at all levels, both internal & external
• You must have Good telephone manner Role:
• You will be required to assist in the processing and maintenance of spare parts used by the team. This includes the ordering of parts on internal systems, receiving in parts and managing a local secure parts storage location, providing parts requested to the team and replenishing as necessary.
• You will be required to process out of box failures for replacement or repair.
• Updating of internal database applications as required. • Obtain quotations and book transport and courier services as required.
• Oversee projects by planning and setting the dispatch dates/couriers to ensure kit is delivered to site in time for installation.
• Consolidating shipments with same day drivers to save on costs.
• Requesting and printing Shipping Labels, Collection/Delivery notes and Air Way Bills (AWB) and ensure correct labels are affixed to packaging.
• Monitor due collection times and delivery dates and obtain POD’s as necessary.
• Raise risks to Project Managers.
• Resolve queries with couriers and internal departments.
• Monitor and resolve adhoc installation jobs where equipment is needed on site.
• Receive in returned equipment, ensuring items are correctly identified and passed to the appropriate department.
• Assign costs to dispatches and generate a monthly cost report.
• Generate Commercial Invoices where necessary.
• Maintain the Stationery cupboard and raise requests for stationery items as required.
• Monitor and control the Door Access system, ensuring that visitors are admitted and signed in and directed to the appropriate person. Where necessary escort the visitor to their host. Ensure visitors “sign out” on departure.
• Answer telephone calls as the 1st point of contact and direct calls to the correct person/department. • Manage meeting room bookings.
• Assist in providing refreshments for visitor meetings as required.
• Carry out general filing and archiving duties.
Hours of Work: Monday – Friday - 8am – 4pm (flexibility will be required when necessary)
Rate: £130.00 per day – This role requires the successful candidate to operate through an Umbrella Company. Assistance will be given with this.